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Recording of Public Meetings
Rules Regarding Nonofficial Recording Of Public Meetings By Tape, Film Or Other Means:
A. Definitions:
- 1. Audience are those persons who attend a public meeting other than members of the public body holding the meeting, or employees of the Morton Grove Public Library attending the meeting in an official capacity.
- Chairperson is the person who presides over the meeting. The President of the Library Board of Trustees is the chairperson of meetings of the Board of Library Trustees.
- Public meeting is a meeting of a public body of the Morton Grove Public Library as defined by the Illinois open meetings act, 5 Illinois Compiled Statutes 120 et seq. as amended from time to time.
- Public body consists of the elected and appointed Board or Committee members holding a public meeting and library employees assisting said members.
- Recording is a nonofficial duplication of sound or image by any mechanical means including photography, audiotaping or videography.
- Special accommodations include special or additional seating, lighting, designated space for microphones or recording equipment, access to electrical power, and accommodations necessary or desirable for the recording of a public meeting.
- Witness is a person who gives sworn statements before the public body.
B. Policy:
It is the Morton Grove Public Library's policy to cooperate with representatives of the print and broadcast media and with other members of the public who wish to record public so long as said recordings neither disrupt a meeting, nor violate the rights of the members of the public body, witnesses and the public.
C. Rules Of Procedure:
- Any person may record the proceedings of a public meeting by tape, film or other means subject to the following rules.
- Meetings which are closed to the public may not be recorded except as required and authorized by the open meetings act.
- The chairperson, in his or her sole discretion, may grant special accommodation requests.
- The chairperson may designate a location for recording equipment, restrict the movements of individuals who are using the recording equipment or take other steps that are deemed necessary to preserve the decorum of the meeting and avoid disruption of the meeting.
- At the start of any meeting which is to be recorded, the chairperson shall notify the audience and any witness of the recording and advise witnesses of their right to refuse to testify during any recording.
- If a witness refuses to testify on the grounds that he may not be compelled to testify if any portion of his testimony is to be broadcast or televised or if motion pictures are to be taken of him while he is testifying, the chairperson shall prohibit such recording during the testimony of the witness.
- The chairperson may prohibit the recording of any audience member who objects to the recording.
- The chairperson may impose additional rules or limitations on recording necessary to preserve the decorum of the meeting and avoid disruption of the meeting.
- The chairperson shall order the immediate termination of any recording which is disruptive to the meeting.
- No recording shall be used for a commercial or a for-profit enterprise, without the written approval of the President of the Library Board of Trustees.
- Nothing in these rules shall be deemed to grant permission to publish or broadcast the recording of any individual.
- The MGPL reserves the right to modify these rules at any time upon the majority vote of the public body.
Approved by the Morton Grove Public Library Board of Trustees, February 12, 2009. Revised May 14, 2009.
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